SEE BEYOND THE NUMBERS

Time is Money: 10 Tips for Managing Your Time

Dany Lowe of Kaufman, RossinDeveloping good time management skills is a win-win for businesses and employees.  Employees who effectively manage their time will be less stressed, more satisfied, more productive and better prepared to deal with daily tasks and challenges both at work and at home. Whether you’re an entry-level worker or a member of top management, it’s important to learn how to use your time as efficiently as possible. After all, time is money. 

Here are 10 tips for managing your time:

  1. Plan your day – Taking a few a minutes to plan your day early on can set the tone as to whether you feel scattered or focused. 
  2. Prioritize – Determine what needs to be done and what can wait. Then decide on the best order to complete the more pressing tasks.
  3. Keep a to-do list – Write down the tasks that you would like to accomplish each day.  Check them off as you complete each one.
  4. Allocate your time – Set a specific amount of time for how long each task should take.  It may not be possible to complete each task within the designated timeframe, however this exercise will help your mind stay focused by knowing there’s a beginning and end to each task.
  5. Get organized – Organizing your workspace and files makes it easier to locate items quickly when you need them.
  6. Delegate – Decide which tasks can be farmed out to others, and agree on a timeframe for when you expect to have each task completed and returned to you.
  7. Stay on task – Interruptions – whether by emails, phone or unexpected visitors – can cause you to deviate from the task at hand. If you get distracted, be sure to return to the task you were working on as soon as possible. 
  8. Take a break – Taking a few minutes away from your desk can help you feel refreshed and energized.  Go for a walk, grab a healthy snack or at the very least, stand up and stretch every couple of hours.
  9. Don’t be afraid to say no – Some people take on more than they can handle, which leaves them feeling overwhelmed.  Be realistic about your time. If you do not have time to take on additional tasks, don’t.
  10. Manage stress – Remember to set aside time for fun! Doing activities that you enjoy will help to alleviate stress and increase happiness. At Kaufman, Rossin, “we work hard and we play hard.” Our professionals may burn the midnight oil during tax season, but they also show up to cheer on our softball team on Saturdays and socialize during our occasional mid-week wine parties.

Learning to manage your time effectively takes practice and discipline, but the rewards are immeasurable.  

_____

Dany Lowe is a professional in the Forensics, Advisory & Valuation Services department at Kaufman, Rossin’s Ft. Lauderdale office. Kaufman, Rossin is one of the top CPA firms in Florida. Dany can be reached at dlowe@kaufmanrossin.com.

SEE BEYOND THE NUMBERS

Using payroll service for QuickBooks 2009? It’s time to upgrade!

Payroll service for QuickBooks 2009 will be discontinued on June 30, 2012, and all payroll subscriptions for customers with QuickBooks 2009 will be inactivated.

On July 1, 2012, QuickBooks 2009 will no longer automatically calculate correct payroll taxes or provide payroll tax forms. Live technical support and add-on business services such as payroll, credit card processing, QuickBooks Email, and online banking will also be discontinued.

However, if you don’t use live technical support or any of the add-on services, and are happy with your current version of QuickBooks, you can continue to use it.

Products for which services will be discontinued are:

  • QuickBooks Pro, Premier and Simple Start 2009
  • QuickBooks for Mac 2009
  • QuickBooks Enterprise Solutions 9
  • QuickBooks Premier Accountant Edition 2009
  • Credit Card Processing Kit 2009
  • Invoice Manager 2009

We encourage you to upgrade your QuickBooks software as soon as possible to minimize disruption to your business. If you have any concerns, please contact your Kaufman, Rossin professional or one of our QuickBooks ProAdvisors.

_____

Lisa K. Grossman is an associate principal at Kaufman, Rossin & Co., and a leader in the Firm’s QuickBooks consulting practice. Lisa is a Certified Public Accountant in the state of Florida and a QuickBooks ProAdvisor. Kaufman, Rossin & Co. is one of the top CPA firms in the country. She can be reached a lgrossman@kaufmanrossin.com.

SEE BEYOND THE NUMBERS

Another IRS email scam

The IRS will never initiate contact via email. If you receive an email claiming to be from the IRS, it is a SCAM!

Below is a screenshot of one of the scam emails being sent.

If you have any concerns or questions, feel free to contact your Kaufman, Rossin professional.

_____

Scott F. Berger is a tax and accounting services principal at Kaufman, Rossin’s Boca Raton office.  Kaufman, Rossin & Co. is one of the top CPA firms in the country.  He can be reached at sberger@kaufmanrossin.com.

SEE BEYOND THE NUMBERS

QuickBooks – There’s an app for that too!

Are you an app lover? Do you use apps for more than just games?Meredith Tucker

If so, you’ll appreciate that QuickBooks has the capability to integrate with numerous applications to simplify billing, invoicing, customer management, financial management, and mobile accounting. One of our favorite apps is Bill.com.

Bill.com is a paperless bill pay service that integrates with both desktop QuickBooks and QuickBooks Online. If you’re trying to organize payables, gain greater control over cash flow, and gain access to bill pay functions on your smart phone, then this app may be great for you.  Even if your accounting firm pays your bills for you, this app will help you get clear, instant access to your records.

How it works:

  • You get a dedicated email address or fax number to send in copies of your invoices. They’re all archived in a secure, web-based portal.
  • You can maintain proper internal controls by having separate staff upload, approve, and pay bills.
  • Payments are sent via ACH, if accepted by your vendor, or via paper checks.
  • If a paper check is required, funds are first transferred to Bill.com.  Then, a check is cut from Bill.com’s account. This lessens your exposure to check fraud.
  • Users have access to a cash flow calendar allowing them to easily schedule, postpone, and project expenses.
  • All accounting information exports to QuickBooks, eliminating the need for duplicate data entry.
  • It works with any computer or mobile device. This provides a great solution for owners who travel frequently and want to stay on top of their expenses or retain the authority to pay bills themselves.

This is a trusted service, recommended by the AICPA’s CPA2BIZ division.  It’s gotten very strong reviews from the QuickBooks community for both its functionality and user support.  A package for up to 5 users is $49.00 per month plus $0.99 for each paper check required.

App savvy professionals can get more information at http://www.bill.com/.

_____

Meredith Tucker is an accounting services manager at  Kaufman, Rossin’s Boca Raton office, and a QuickBooks ProAdvisor. Kaufman, Rossin & Co., one of the top CPA firms in the country, offers  QuickBooks training and consulting services. She can be reached at mtucker@kaufmanrossin.com.

SEE BEYOND THE NUMBERS

7 Key Takeaways from the SXSW Experts

South by Southwest Interactive (SXSW) is one of the leading social media and technology conferences in the world. This 5-day conference hosts some of the most influential and innovative speakers on social media and business. Here are 7 key takeaways that I learned from these SXSW experts:

  1. Be enchanting. Guy Kawasaki, author, speaker and co-founder of Alltop.com, encourages everyone to be enchanting in his new book, The Art of Enchantment. Being an enchanting person will help make others embrace your product/service, and ultimately, make the world a better place. He offers 10 tips to help you become enchanting: 1. Achieve likeability 2. Achieve trustworthiness 3. Get ready 4. Launch 5. Overcome resistance 6. Make enchantment endure 7. Present well 8. Use technology 9. Enchant up 10. Enchant down.
  2. Consider your target. Helen Klein Ross, brand fictionalist, emphasizes the importance of  thinking about your target market when engaging through social media. Your voice must be representative of your brand and who you’re talking to.
  3. Leverage your small business size/mentality to build personal connections. Becky McCray, founder of Small Biz Survival, motivates small business owners to take advantage of your small size to build personal connections and relationships with your customers online and offline.
  4. Keep your product/service consistent but surprise and delight your audience. Justin Cox of Razorfish advises businesses to be creative in your digital advertising while still maintaining your brand’s image and message. Brand consistency is important but you have to do something to keep people excited.
  5. Customer service through social media has become the new marketing. Barry Moltz, speaker, consultant and author, says companies are growing today because they’re utilizing social media to provide great customer service. Social media has given anybody and everybody a way to voice their positive AND negative opinions about your brand. Do you know what your customers are saying online about your brand?
  6. Giving is a great business strategy. Beyond being a selfless act, Blake Mycoskie, founder and chief shoe giver at TOMS Shoes, stresses the importance of how giving can also be used as a great business strategy to retain employees, build a community of customers, attract the right investors and make the world a better place.
  7. Letting your employees be part of something bigger is the greatest competitive advantage. Blake Mycoskie lets every one of his employees participate in a shoe drop where they’re able to experience first-hand what it feels like to put a new pair of shoes on a child’s feet. This enables his employees to understand the real motivation behind their work. And here at Kaufman, Rossin, we too understand that happy employees translates into happy clients.

So what are you doing to help grow your business? We’d love to know!

Aubrey Swanson is the social media coordinator at Kaufman, Rossin’s Miami officeKaufman, Rossin & Co. is one of the top CPA firms in the country.  She can be reached at aswanson@kaufmanrossin.com. Connect with Aubrey on Linkedin. Follow Aubrey on Twitter.